Free Host Checklist · PDF

Document property condition before every stay

What to photograph and record before check-in, so you have it if you ever need it.

Verified 30 September 2026·Sent straight to your inbox, no spam
placepilot checklistA4 PDF
Condition Record · Pre-Stay Routine

Who this is for

Hosts who currently rely on memory and a handful of random photos, and have never had an organized record to point to after a damage dispute.

Why a record beats a memory

A damage claim gets decided on evidence, not on how sure you are of what happened. The host who can produce a dated, organized record of the property's condition before a guest arrived starts that conversation from a completely different position than the host who's reconstructing it from memory afterward.

Photos aren't automatically a record

Most hosts do take some photos between guests. Few take them the same way every time, store them anywhere retrievable, or timestamp them in a way that holds up. A stack of unsorted phone photos and an organized pre-stay record solve different problems.

Why it gets skipped during turnover

Turnover time is already tight: cleaning, restocking, resetting for the next guest. Documentation is the first thing to get dropped when the schedule is compressed, precisely because nothing goes wrong most of the time. Until the one time it does.

Hosts using PlacePilot keep this checklist next to their turnover routine, so it isn't the thing that gets skipped when time is short.

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Clarifications

Frequently Asked Questions

A checklist for documenting property condition before guests check in.